Email etiquette for Educators

Email etiquette for Educators

SMSs, E-mails, Tweets, and other forms of electronic communications have become the most important means of communication for today’s young people. Being an educator you have to recognize this and help students use this electronic medium effectively. In order to do this, you need to be well informed regarding Netiquette practices and implement them in your day to day tasks. If you are disciplined, it will be easy and evident to ensure that your students and people around you practice the same discipline. It is the educator’s responsibility to explain to the students about the right web behavior.

Some general netiquette[1] principles which we can adopt in all our electronic communications are as follows:

  • Ensure that all your emails and electronic messages are concise
  • Be courteous and professional in all your communication, let your emails and messages represent your teaching profession
  • Read your email or message three times and always perform a spell check before sending the email
  • Let your messages start and end on a positive note
  • Avoid using capital letters in your subject line and messages unless you want to emphasize particular point. When using capital letters, make use of asterisks (*), underscore (_) or write the sentence you want to be noticed in quotes
  • Provide a meaningful subject heading to your message which will give an overview of the contents of the email
  • Ensure that your email fits into a standard screen size and recipients will not need to scroll down the page
  • Use humor and sarcasm sparingly. Be mindful of your words because they can be easily misinterpreted
  • Never share passwords, usernames, or bank account information over chat messengers or emails 



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